Administrative Specialist
Jacksonville, FL
Full Time
Mid Level
PMS 525 Administrative Specialist
ELS is an employee-owned small business that provides professional and engineering support services to the U.S. Navy. We pride ourselves, as employee owners, in delivering high quality products to our customers across different platforms, systems and equipment. For over 40 years our focus has been to hire, develop and retain a highly qualified staff of professionals that work collaboratively to provide exceptional support and solutions to our customers. We are caring, results driven, and strive to provide a meaningful work experience.
Description:
The Administrative Specialist will provide essential administrative support to the MTF staff of PMS 525, a U.S. Navy program that delivers ongoing training to international military students. This position plays a vital role in ensuring efficient day-to-day operations, supporting staff, maintaining records, and assisting international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills. Responsibilities in this role include:
• Prepare, organize, and maintain administrative files and records as directed
• Manage and update the office filing system and database daily
• Assist international students in preparing documentation for passports, VISAs, military identification cards, and driver’s license renewals
• Monitor and maintain inventory of office supplies and ensure logistical needs are met
• Support the preparation and submission of monthly reports
• Prepare and package materials for shipment as required
• Coordinate with MTF staff, PMS 525 team members, and external stakeholders as needed
• Perform other administrative or clerical duties as assigned.
Required Qualifications:
• 5 years of administrative, clerical, or operations support experience
• Prior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferred
• Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Experience with Microsoft Outlook or similar business email platforms
• Demonstrated ability to perform general office support tasks and clerical duties
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities in a high-tempo environment
• Excellent verbal and written communication skills
• Self-starter with strong interpersonal and time-management skills
• Comfortable using standard office equipment (e.g., copier, scanner, printer)
• Must be a U.S. citizen and eligible to obtain a Secret Clearance3 years’ experience with Security Cooperation/Assistance/Mobile Training Teams International military training experience
• Active DoD Secret clearance
• US Citizenship
Preferred Qualifications:
• Prior experience supporting military or government programs
• Experience working with international personnel or in a multicultural environment
• Familiarity with government documentation processes (passports, VISAs, DoD IDs)
• Ability to manage sensitive or classified information with discretion
Position classification: Full Time
Travel: None
ELS is a proud Equal Employment Opportunity Employer.
ELS is an employee-owned small business that provides professional and engineering support services to the U.S. Navy. We pride ourselves, as employee owners, in delivering high quality products to our customers across different platforms, systems and equipment. For over 40 years our focus has been to hire, develop and retain a highly qualified staff of professionals that work collaboratively to provide exceptional support and solutions to our customers. We are caring, results driven, and strive to provide a meaningful work experience.
Description:
The Administrative Specialist will provide essential administrative support to the MTF staff of PMS 525, a U.S. Navy program that delivers ongoing training to international military students. This position plays a vital role in ensuring efficient day-to-day operations, supporting staff, maintaining records, and assisting international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills. Responsibilities in this role include:
• Prepare, organize, and maintain administrative files and records as directed
• Manage and update the office filing system and database daily
• Assist international students in preparing documentation for passports, VISAs, military identification cards, and driver’s license renewals
• Monitor and maintain inventory of office supplies and ensure logistical needs are met
• Support the preparation and submission of monthly reports
• Prepare and package materials for shipment as required
• Coordinate with MTF staff, PMS 525 team members, and external stakeholders as needed
• Perform other administrative or clerical duties as assigned.
Required Qualifications:
• 5 years of administrative, clerical, or operations support experience
• Prior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferred
• Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Experience with Microsoft Outlook or similar business email platforms
• Demonstrated ability to perform general office support tasks and clerical duties
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities in a high-tempo environment
• Excellent verbal and written communication skills
• Self-starter with strong interpersonal and time-management skills
• Comfortable using standard office equipment (e.g., copier, scanner, printer)
• Must be a U.S. citizen and eligible to obtain a Secret Clearance3 years’ experience with Security Cooperation/Assistance/Mobile Training Teams International military training experience
• Active DoD Secret clearance
• US Citizenship
Preferred Qualifications:
• Prior experience supporting military or government programs
• Experience working with international personnel or in a multicultural environment
• Familiarity with government documentation processes (passports, VISAs, DoD IDs)
• Ability to manage sensitive or classified information with discretion
Position classification: Full Time
Travel: None
ELS is a proud Equal Employment Opportunity Employer.
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